Swim Pro/Head Coach

Applications due 12/31/21

Job Description:

Date posted: August 2, 2021

Location: 102 E Michigan Ave, Urbana, Illinois, USA

RECREATION – SWIM PRO/HEAD COACH:
In order to deliver quality programs and services to the public, the Swim Pro/Head Coach plans, organizes, coordinates, and administers the overall comprehensive year round swim team for citizens. The Swim Pro/Head Coach/Head Coach receives supervision from the Aquatics Manager and is responsible for having knowledge of coaching, mentoring, and training techniques related to swim teams. Other duties include: organizing competitive matches, recruiting and assigning volunteers for matches and the booster clubs, developing skills of athletes, checking water chemistry, assisting with swim lesson trainings, supervising and evaluating performance, managing the summer Nadiators Swim Team, and taking corrective action for all programs as necessary. The Swim Pro/Head Coach/Head Coach may also perform cash handling procedures, such as collecting fees for programs, services, or commodities and maintaining related records.

General Position Description:
The Swim Pro/Head Coach is a Full-Time, Exempt position. The Swim Pro/Head Coach reports directly to the Aquatics Manager. This position requires flexibility in the hours worked to meet the needs of the Urbana Park District. Typical hours are 12:30PM – 9:00PM Monday through Friday.

General Position Requirements:
The incumbent performs duties in a standard home and/or office environment and in an aquatics facility, involving sitting and walking at will, close vision and hearing sounds/communication. Many of the incumbent’s responsibilities require supervising programs and operations outdoors and indoors and within various facilities, often within a
single business day. It is essential that the incumbent remain accessible to other staff yet flexible enough to meet changing needs in delivering programs. The incumbent also performs some duties outdoors seasonally and must work effectively in sometimes extreme conditions.

Job Description

In order to deliver quality programs and services to the public, the Swim Pro/Head Coach plans, organizes, coordinates, and administers the overall comprehensive year round swim team for citizens. The Swim Pro/Head Coach/Head Coach receives supervision from the Aquatics Manager and is responsible for having knowledge of
coaching, mentoring, and training techniques related to swim teams. Other duties include: organizing competitive matches, recruiting and assigning volunteers for matches and the booster clubs, developing skills of athletes, checking water chemistry, assisting with swim lesson trainings, supervising and evaluating performance, managing
the summer Nadiators Swim Team, and taking corrective action for all programs as necessary. The Swim Pro/Head Coach/Head Coach may also perform cash handling procedures, such as collecting fees for programs, services, or commodities and maintaining related records.

DUTIES:
Supervision
 Supervision of all assistant swim coaches.
 Supervision of the UPD Tiger Shark Swim Team.
 Supervision of the Nadiators Swim Team.
 Observes programs; identifies problems and initiates solutions.
 Communicates with the Aquatics Manager on a daily basis.
 Hiring, supervising, training, evaluating, and discipline of coaching staff.
 Completes incident/accident reports and follows up with processes.
 Performs other duties as assigned.

Planning and Equipment Management
 Plans seasons, conducts practices for, and attends both regular season and championship meets for the UPD Tiger Shark Swim Team program.
 Create, implement, coordinate, and manage Pre-Team for UPD Tiger Shark Swim Team.
 Creates educational opportunities for parents and swimmers such as clinics, presentations, and meetings.
 Coordinate training program for Nadiator Swim Team.
 Plans and executes UPD Tiger Shark Swim Team program.
 Seeks to increase UPD Tiger Shark Swim Team program participation through consistent improvements of the program.
 Assures compliance with rules, standards, and guidelines set forth by USA Swimming and that all aquatic safety procedures are followed.
 Prepares goals and objectives for programs and personal tasks.
 Keeps accurate records of current inventory levels and order supplies and equipment as needed.
 Keeps informed of program participants’ experiences and takes initiative to meet the needs of program participants by collaborating with Champaign-Urbana Special Recreation.
 Develops Program Guide information.
 Conducts program surveys and seasonal evaluations for programs.
 Assists with other events outside of aquatics programs.
 Maintains distinct records for UPD Tiger Shark Swim Team program and Nadiators Swim Team.
 Prepares and maintains equipment for use in aquatic programs and facilities.
 Manages equipment for appropriate, safe, and timely use/supply.
 Demonstrates knowledge of applicable safety practices and procedures, with ability to take proper precautions and assure safety of self, co-workers, volunteers and general public.
 Demonstrates ability to plan, schedule, and organize work independently with little direct supervision or/and with diverse group of individuals and organizations.
 Demonstrates organizational skills.
 Maintains ability to work a flexible schedule.
 Performs other duties as assigned.

Public Relations
 Promotes and maintains club recognition and excellence opportunities within USA Swimming.
 Maintains high degree of community involvement.
 Demonstrates professionalism to all employees and customers.
 Represents the Urbana Park District in a professional, positive, and appropriate manner.
 Dresses appropriately for the job, giving the public a good first impression of the department.
 Writes all seasonal brochure copies.
 Answers phone calls in a professional manner or directs the general public to appropriate parties.
 Demonstrates understanding and importance of customer orientation with participants and community members.
 Performs other duties as assigned.

Finance
 Develop, monitor, and maintain guidelines of program budget to meet fiscal goals and objectives to be evaluated annually with a multi-year vision of the program in mind for the UPD Tiger Shark Swim Team, Nadiators Swim Team, Pre-Team, and all other related programs under the supervision of the Aquatics Manager.
 Works within budgetary constraints of a program budget.
 Collects and updates timesheets and prepares biweekly payroll for coaching staff.
 Assists with the preparation of financial updates of program areas.
 Exercises a good and ethical judgment in the use of Purchase Card to support efficiency and effectiveness of job-related activities and fills out reports of its use as necessary.
 Performs other duties as assigned.

Communication
 Conducts and attends team and staff meetings, trainings and workshops as required.
 Maintain the TSST swim team website.
 Communicates with the Urbana Park District Staff, swim team, coaches, parents, volunteers, and community to inform of practices, meets, and other swimming related events.
 Responds to all agency, parent, and community inquiries and complaints in a timely manner.
 Solves problems in a timely manner; informs supervisor(s) of problems with facilities or equipment.
 Demonstrates proficiency in written and oral communication.
 Responds in a timely manner to all correspondence, inquiries, complaints, and suggestions.
 Represents the department at various meetings as assigned.
 Prepares written reports.
 Maintains files and operating records.
 Performs other duties as assigned.

QUALIFICATIONS:
 4 year college degree (or equivalent) is required.
 At least 5 years’ of coaching experience.
 Competitive Swimming Experience for a minimum of 4 years required.
 Equivalent education/experience can substitute for all minimum qualifications except
when there are legal requirements, such as a license/certification/registration.
 Knowledge of non-English languages is a plus.
 Must have all USA Swimming requirements as a head coach.
 Knowledge of all swimming rules and regulations.
 Valid State of Illinois driver’s license required.
 Certification in First Aid/CPR/AED or have ability to complete within six (6) months of
hiring is required.

DIFFICULTY OF WORK:
The nature of this work is complex and multi-faceted. The duties are broad in scope
and are of substantial intricacy with many variables and considerations. It requires a
high level of consistent coordination with every department and supervisory personnel.
The incumbent will be responsible to implement, complete, and evaluate a variety of
unrelated tasks simultaneously, often with narrow and/or recurring deadlines.
The incumbent performs according to the park district’s goals, objectives, and strategic
plan; to various legal requirements and generally accepted practices of the profession;
and to the directives of the Board of Commissioners, exercising independent judgment
in developing and maintaining appropriate programs and policies, managing operations,
supervising personnel, and assuring the quality of parks provided to the citizenry.

RESPONSIBILITY:
The incumbent operates according to generally accepted principles and procedures of
the recreation profession, exercising independent judgment within those parameters,
and supervising and directing personnel.
The incumbent performs administrative and supervisory functions within park district
code and policy, referring highly unusual or unprecedented circumstances to the
Superintendent of Recreation. The incumbent’s decisions have a substantial impact
upon departmental operations and work is reviewed for compliance with departmental
and district policy.
The incumbent will be responsible to operate within the guidelines of the park district’s
safety program to minimize the hazards that adversely affect the safety of personnel,
the security of property, and the well-being of patrons exposed to park district
operations and personnel.

PHYSICAL EFFORT AND WORK ENVIRONMENT:
The incumbent performs duties in a standard home and/or office environment and in an
aquatics facility, involving sitting and walking at will, close vision and hearing
sounds/communication. Many of the incumbent’s responsibilities require supervising
programs and operations outdoors and indoors and within various facilities, often within
a single business day. It is essential that the incumbent remain accessible to other staff
yet flexible enough to meet changing needs in delivering programs. The incumbent also
performs some duties outdoors seasonally and must work effectively in sometimes
extreme conditions

How to Apply

The Urbana Park District is utilizing an on-line application system—please go to the Urbana
Park District webpage, www.urbanaparks.org/jobs to apply. Candidates for the “Swim Pro/Head
Coach” position should submit: cover letter of interest, current resume to reflect the
knowledge, skills, and abilities based on the attached Position Description.

Application Process for selected candidates will include:
 Formal interview with a staff review panel
 Meetings with administrative and/or other staff groups as requested/required
 Reference Checks
 Appropriate testing as required

Please email Leslie Radice at [email protected] with any questions.

Contact Information

Leslie Radice

102 E Michigan Ave, Urbana, IL, USA
Urbana, IL 61801

phone: 217-255-8601