Team Administrator – Alto Swim Club

Job Description:

Date posted: February 22, 2023

Location: Palo Alto, CA, USA

Team Administrator

Alto Swim Club is seeking a Team Administrator. This is a full-time position. The Team Administrator will assist with all team and business administrative responsibilities.

Alto Swim Club is the premier USA swimming team in the Palo Alto and Stanford area; our mission is to be the best developmental and high performance swim team in the United States. We offer a comprehensive swim program for all athletes, from the beginner swimmer to the Olympian.


  • Excellent leadership, time management and organizational skills.
  • Proven excellence as an office assistant, office administrator or in another relevant position
  • Outstanding abilities to communicate in person, in writing and over the phone
  • Familiarity with common procedures and basic principles used in the office
  • Enthusiastic, hard working, and highly motivated team player.  

Responsibilities include but are not limited to: 

  • Meet with coaching staff at team office 4 days per week. Approximately 25 hours of time in the office time each week. Additional hours can be completed remotely, if preferred. 
  • Manage team billing and bookkeeping
  • Manage new-employee onboarding, approve time cards, process payroll
  • Manage new swimmer / family onboarding
  • Coordinate and work directly with parent volunteers 
  • Team travel planning and organization
  • Team hosted competition planning and organization. The Team Administrator will be the Meet Director at our local team hosted meets (typically 10 weekends per year). 
  • Assist with team advertising, fundraising, community outreach, and social media development
  • Office management

How to Apply

Please send a cover letter, resume, and references to Joey Sementelli at [email protected].

To learn more about our team, visit  

Contact Information

Joey Sementelli

3159 El Camino Real, Palo Alto CA 94306