Aquatics Program Manager Camp Moody – Buda, TX – Full Time

Applications due 06/11/22

Job Description:

Date posted: April 27, 2022

Location: 1220 Old San Antonio Road, Buda, TX, USA

TL;DR USA-Swimming Club team coaching, Meet Director duties, Lifeguard/staff supervision

How you will contribute to our Purpose:

The Y is the leading nonprofit committed to strengthening community by connecting all people to their potential, purpose and each other.  Working locally, we focus on empowering young people, improving health and well-being, and inspiring action in and across communities.  By bringing together people from different backgrounds, perspectives and generations, relationships and resources necessary to learn, grow and thrive.

As the Aquatics & Swim Meet Program Manager, your contribution to our purpose will involve assistant coaching the resident USA Swimming club team; leading and organizing various levels of swim meets and aquatic events, supervising the lifeguarding staff, supporting our learn-to-swim programs and other duties as assigned.

About our facility– the Y at Camp Moody:

The Aquatics & Swim Meet Program Manager has a unique opportunity in bringing our vision of breaking barriers (geographic, financial, and physical) to nature and outdoor education for all youth at the Y at Camp Moody. Our camp sits on 85-acres along the Edwards Plateau and the edge of the Balcones Escarpment. Our unique features include limestone outcroppings, an activity field, and a waterfront area along Onion Creek.  Upon entrance to the property, our primary built facility features a fitness center, locker rooms, and a 10-lane, 25yard variable-depth (4ft to 6ft9in) competition swimming pool.  With a complete Gen 7 Colorado Time System and 10-lane scoreboard with water polo add-on, the facility hosts swim meets and water polo tournaments.  In addition, our property features  three miles of trails, an art barn, covered pavilion, campsites, and a 14-element challenge course. The Program Manager will play a critical role in ensuring the aquatic team members are successful in delivering a high-quality program experience to all members and participants.

Salary: $42,000-$47,000 per year, depending on experience

Rewards we offer you: 

  • Full benefits package including Dental, Vision & Health Insurance 
  • Up to 48 days of PTO over vacation, holidays, personal, and sick leave 
  • Free Household Membership to facilities operated by the YMCA of Austin (worth $1,000 annually)  
  • 12% Employer-Funded Retirement Plan upon meeting eligibility
  • Learning and development workshops and trainings  
  • Career advancement opportunities         

What are the details?

Program Management (50%)

Program and Administrative Support

  • Perform swim coaching, swim instructor and/or lifeguard duties as required.
  • Attend and organize USA Swimming meet participation as needed
  • Attend all league meetings and team meetings
  • Direct and manage USA Swim Team Meets  
  • Ensure meet information is complete and up to date in the member services system (Daxko) and Team Unify at all times
  • Communicate all aquatic-related programming and events via social media, online, and through all intra-branch and inter-branch methods available.
  • Organize and schedule meet program registrations
  • Assist Aquatics Director in Project SAFE and other aquatic related youth development and grant-funded programs

Fiscal Management

  • Help develop, implement, and monitor the annual aquatics budget in conjunction with the supervisor
  • Track, monitor, and adjust resources to meet financial goals
  • Help, review, and certify the accuracy of department payroll
  • Track and monitor aquatics registration fees and sessions scheduled

Facilities / Risk Management

  • Works with Aquatics Director and other Program Directors to provide risk management drills for all team members and recommend procedural changes to ensure the safety of all team members, members, guests, and participants.

Strategic Leadership & Management (25%)


  • Create a positive and motivating environment for all team members
  • Provide leadership and coaching to department team as well as all branch teams
  • Ensure program quality is of the highest regard for all aquatics programs
  • Use data-based decision making for program decisions
  • Assist with monthly swim instructor in-service meetings
  • Respond to all member and community inquiries in a timely manner 
  • Able to work in a flexible work schedule to always ensure regular exposure to members and team members throughout the week, including early mornings, evenings, and/or weekends

People Management

  • Recruit, train, develop, support, and directly supervise program team members and volunteers
  • Fulfill supervisory responsibilities in accordance with the organization’s policies and applicable laws
  • Assist in conducting annual performance appraisals at least once a year, as well as team members’ appreciation/recognition, coaching, and progressive discipline when necessary
  • Ensure team members are well informed and connected to the larger branch and the strategic plan for the Association
  • Audit team members to ensure team members readiness
  • Conduct lifeguard trainings as necessary to ensure program goals
  • Develop and run lifeguard in-services

Performance Achievement & Results (25%)

  • Holds direct reports accountable for achieving at high levels to meet programmatic goals and objectives
  • Models inclusive leadership behaviors and embraces all dimensions of diversity – building strong teams that apply their diverse skills and perspectives to our mission
  • Responsible for hiring, coaching, and managing all direct reports and ensuring alignment with association people practices for all positions within their organizational structure
  • Conducts Cycle Check-ins and the Annual Check-In with the supervisor to ensure progress with OKRs, provide ongoing coaching and feedback, and discuss development opportunities
  • Responsible for successful Strategic Plan metrics, and Objectives and Key Results (OKRs)
  • Implements process within their department to support the goal-based leadership approach (OKR methodology) and ensures the department is diligently working towards supporting organizational level objectives and key results

Other duties as assigned

  • Represent the YMCA of Austin locally, regionally, and nationally, both inside and outside the organization.


What you bring to the Purpose:

You have demonstrated success in significantly growing programs as well as implementing innovative strategies in aquatics programming. You possess a can-do attitude with the ability to think creatively, overcome obstacles, and perform exceptionally in a variety of environments.

  • Education & Experience:
    • You have a competitive swimming background.
    • You have youth athletics coaching experience, preferably in swimming.
    • Current USA Swimming Coaching certification.
    • You have a bachelor’s degree from a four-year college or university in recreation management, physical education, education, child development, or a related field preferred.
    • You have at least three (3) years of professional management and/or leadership experience in an aquatic setting.
    • You have at least two (2) years of managing swim team and/or other aquatics programs
    • Current YMCA Lifeguard certification. American Red Cross certification is acceptable with the YMCA crossover course.
    • Current First Aid, CPR/AED, and Emergency Oxygen certifications. CPO certification is a plus.
    • Completion of the YMCA Child Abuse Prevention Training once employed.
    • Completion of the YMCA Swim Lesson Instructor Course once employed.
  • You are a Cause-Driven Leader – You are effective at:
    • Advancing our mission and cause – providing visionary leadership to ensure resources are mobilized to adapt to new challenges and needs in the community
    • Building relationships – connecting people to the Y’s cause by developing inclusive relationships, partnerships, and collaborations to co-create solutions to pressing social needs
    • Leading operations – ensuring relevance, effectiveness, and sustainability of the organization so we can continue to fulfill our promise to the community
    • Developing and inspiring people – supporting the holistic development of self and others so everyone can embrace the Y’s cause, sustain our culture, and inspire others to action

About the YMCA of Austin
The YMCA of Austin is a dynamic, equitable force in the community that helps people of all backgrounds improve their total well-being and quality of life. Founded in 1953 and anchored in three Central Texas counties, the Y is a $40 million community enterprise that serves nearly 100,000 people annually through eight centers. We also provide afterschool education and care at more than 70 licensed campuses in four school districts. Unlike any other organization in the region, the Austin Y has the unique ability to welcome, educate and elevate all, and is committed to creating innovative programs, places…and people. 

We believe that bringing together people with different perspectives and experiences is fundamental to developing and implementing innovative programs and ideas. We invite and encourage anyone who wants to impact the community to apply.


The organization has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

The YMCA of Austin provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. YMCA of Austin complies with applicable state and local laws governing non-discrimination in employment in every location in which we have employees. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

How to Apply

Visit THIS LINK to view position and apply!

Contact Information

D. Scott Brown