The Olympic Club – San Francisco CA – Junior Aquatics Manager (Lead Senior/Age Group Coach)

Applications due 09/10/17

Job Description:

***********THIS POSITION HAS BEEN FILLED****************







Job Description

Full-time, Exempt Position.

The Junior Aquatics Manager will be responsible for overseeing all aspects of the organization, staffing, implementation, and execution of programming services for Junior Swimming and Water Polo at The Olympic Club. This position reports to the Aquatics Director.

Position Overview:

  • Manage The Olympic Club’s Junior year round USA Swimming Program and USA Water Polo programs including: camps and clinics, lessons, internal and external swim meets and polo matches.
  • Interviewing, hiring and staffing for all related programs and events listed above.
  • Seasonal program and group direction and initiatives as designated under the direction of the Aquatics Director.
  • Organize and Supervise Year Round Lesson Programs: including but not limited to Learn-to-Swim, private and semi-private lesson scheduling as well as help train new instructors.
  • Administrative Management: Assist with seasonal billing cycles, swim team entries, equipment purchases and other financial aspects of team management.
  • Communicate effectively and regularly with members, non-members, parents, other managers, staff and Club committees regarding Junior Aquatics. Communication tools include voicemail, email, newsletter, website, Olympian Magazine articles, weekly OC Blast email, information boards and staff meetings.
  • Club Website: update aquatics web page on regular basis with new content, photos, meet results, and upcoming events.
  • Assist Aquatics Director in interviewing, selection, training, managing and evaluating of Junior Aquatics coaching staff.
Responsibilities and Duties
Essential functions and Responsibilities:

  • Regular attendance required based on business expectations and needs which includes but is not limited to: daily junior practices, administrative and department meetings, junior competitions, and athletic department events and functions including but not limited to: the Junior Banquet, 1500 Meter Meet, Trans Tahoe Relay, etc
  • Supervise the operations of the Junior Aquatics Program including managing daily staffing and supervision of staff.
  • Update and design new administrative duties pertaining to departmental operations, including but not limited to registration processes, monthly swim rosters, group evaluations, etc.
  • Working with Aquatics Director and Athletic Director on continued future growth and success of the program.
  • Work with Junior Athletic Committee on tasks and directive that are desired by the committee.
  • Basic knowledge of Colorado Timing Equipment, set-up and operation and all meet entry programs for USA Swimming.
  • Assist in building and mentoring the Junior Aquatics Staff to ensure the future success and quality of all Junior Aquatics programming.
  • Adheres to all federal, state, local and San Francisco laws regarding health, safety and employment.
  • Ensures compliance with all federal, state and local employment laws, safety regulations and guidelines, Olympic Club bylaws and house rules, Club policies and procedures and Union contracts.

Non-Essential functions and responsibilities:

  • Planning and executing weekly coaching staff meetings.
  • Scheduling part-time staff for practices and competitions as needed.
  • Request and submit all payroll Time Card Adjustment forms from staff.
  • Reporting weekly to the Aquatics Director on the progress and issues as it pertains to Junior Aquatics.
  • Monitor and maintain all equipment and for program needs.
Required Skills
  • USA Swimming Coaches Certification to include: Lifeguarding, AED, Athlete Protection Training, First Aid and CPR.
  • Level 1 ASCA Coaches Certification.
  • 3 years of USA Swimming Club Coaching experience.
  • Managed or assisted in the management of a USA Swimming Club with 150-250 swimmers.
  • Basic working knowledge of all Microsoft Office programs, Online Meet Entry Processes, Rules and Regulations pertaining to local clubs, coaches, volunteers and parents as outlined by USA Swimming.
Desired Skills
  • Level 3 ASCA Coaches Certification.
  • 3 years of USA Swimming Club Coaching experience with National Level Athletes.
  • Assisted in the administration and implementation of a nationally recognized club swimming program working with ages 12-18.
  • Working knowledge of water polo administration and facilities management.
Desired Education
College Degree

How to Apply

Please follow the link below, and click the “Apply Now” button at the bottom of the page. Then select the “Junior Aquatics Manager” position listed.

Contact Information

Tom Dowley

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