Job Description:
Date posted: October 18, 2023
Location: 18512 57th Ave NE, Kenmore, WA, USA
Aqua Club is currently searching for an Executive Director to oversee the Club’s recreational aquatics and tennis programs and facility operations. Established in 1959, Aqua Club is a private swim and tennis club located in the Uplake neighborhood of Kenmore, Washington.
Job Description:
The Executive Director is a full-time, salaried position and is responsible for leadership and management of the Club’s operations and facilities. The Executive Director is the core role for ensuring the Aqua Club is a healthy, safe, rewarding, and enjoyable experience for members and their guests. This role reports directly to a member-appointed Board of Trustees and works alongside the Swim and Tennis Coaches, as well as other program directors, to achieve the Club’s mission and vision.
The Executive Director is fully responsible for day to day operations, facilities management, club program support, long term maintenance projects, and change management programs and planning. To achieve this, the Executive Director must be able to manage the staff and work collaboratively with other board appointed employees. The Executive Director is responsible for managing the club’s performance against the annual budget and will be instrumental in providing input for the annual budget process with the Board. This position requires a willingness to work flexible hours, particularly during the high season (May-September), which requires more hours than the low season (Oct-Apr).
The ideal candidate will have a balance of leadership, management, administrative and interpersonal skills. The ability to communicate and plan across multiple teams and stakeholders is critical to the smooth operations of the club.
Core Responsibility Summary:
Administration, Budget, Facilities & Capital Projects, General Operations, Membership, Recreation Programs, Personnel Management, Policy, Rentals (clubhouse & pool), Technology Platforms.
Key Responsibilities:
Personnel Management & Administration
- Hire, train, supervise, and schedule staff that may include an assistant manager, lifeguards, and clubhouse rentals manager. Ensure compliance with federal, local and state laws.
- Lead staff meetings and ensure all required training is conducted; verify and update staff certifications.
Facilities and Pool Operations
- Ensure facilities maintenance and staffing levels will support pool and facility operating hours for member use and Club activities.
- Ensure compliance with all federal, state, and local regulations and certifications for safe and healthy operations of the pool, facilities, grounds and equipment.
- Collaborate with Coaches on summer operation schedule and budget for program needs; oversee recreational program planning, registration, and execution.
General Management & Administration
- Propose and manage the budget for labor, supplies, maintenance, and equipment. Collaborate with Board members to plan for anticipated major facility and equipment maintenance, repair, and replacement needs.
- Manage day to day operations of summer and winter activities:
- Summer activities include open swims, lap swims, swim and dive lessons, team practices and meets (swim, water polo), clubhouse rentals, water aerobics, tennis and pickleball lessons, and pool rentals.
- Winter activities may include winter lap swim, pool rentals, clubhouse rentals, and open swim at select times.
- Plan, organize and execute yearly events such as annual member working parties and key club maintenance transitions. Maintain an annual timeline of critical events.
- Manage contracts with club vendors and customers, including cleaning and grounds maintenance as well as pool and clubhouse rental applications and agreements.
Communications & Technology
- Communicate key information to club members, including operating schedules, closures, special events, recreational programs, etc.
- Attend meetings of the Board of Trustees and report out on key updates.
- Manage current use and future development of technology management tools for operations and communications.
Required Qualifications, Skills & Training:
- Demonstrated experience in leadership and/or management positions involving strategic planning.
- 5+ years of experience directly supervising 2+ employees and ability to foster accountability.
- Two years of college-level coursework or any equivalent combination of training, education, and experience.
- Successful track record of managing projects or programs.
- First Aid and CPR Certification (prior to starting work).
- Experience with Google office applications, Microsoft Office Suite.
Desired Qualifications:
- Experience in the operation and maintenance of swimming pools and associated equipment; the health and safety standards and practices relating to the operation of pools.
- Lifeguard certification. Experience as a lifeguard and swimming instructor and/or experience directing activities at swimming pools.
Work Environment/Physical Demands:
- Required to stand, walk, or bend for extended periods of time.
- Frequently required to lift objects weighing in excess of 50 pounds.
- Requires handling or working with toxic/hazardous substances.
- Required to work outdoors in all types of weather.
- Occasionally works at heights above ground level.
License, Certification, and Other Requirements:
- Early morning, weekend, or evening work may be required.
- Required to have basic knowledge of First Aid and the ability to swim.
- Current, valid Driver’s License.
- Aquatic Facility Operator (AFO) Certification (Aqua Club will support post-hire if necessary).
Compensation Range: $85,000 – $100,000 depending on skills and experience.
Benefits: Aqua Club may provide a stipend for qualified candidates to offset the costs of medical, dental and vision insurance coverage.
How to Apply
If you are interested in becoming part of the Aqua Club team, please send your resume and cover letter to: [email protected]
Aqua Club’s commitment to diversity, equity and inclusion also extends to our staffing and hiring practices. All qualified applicants will receive consideration for employment without attention to any protected characteristics. Qualified candidates may be asked to perform a background check.
Contact Information
P.O. Box 82122. Kenmore, WA 98028
