Applications due 01/31/25
Job Description:
Date posted: January 15, 2025
Location: Remote
Employer: North Texas Swimming, Inc. a 501 (c) 3 nonprofit organization affiliated with USA Swimming. Our organization is charged with the education, instruction and training of individuals to develop and improve their capabilities in the sport of swimming.
Job Summary: We are seeking an experienced and strategic Part-Time Director of Finance and Administration to join our team. The ideal candidate will be responsible for overseeing the financial operations of the company, ensuring the accuracy of financial reporting, and providing strategic, periodic reports and updates to the board in support of the organization’s growth and sustainability. This role requires a deep understanding of financial management, budgeting, forecasting, and compliance. Additionally, the candidate will learn and support member registration processes, swim meet sanctioning, USA Swimming Database usage, and other organizational support positions as assigned.
This position reports directly to the Executive Director and will take direction from the Executive Board when necessary to fulfill the duties and responsibilities of the position.
Key Responsibilities:
- Implement financial strategies developed by board to support the company’s goals and objectives.
- Under the direction of the Executive Director and Finance Vice Chair, prepare and present monthly, quarterly, and yearly financial statements, ensuring accuracy and compliance with accounting standards.
- Analyze financial position and reports in conjunction with the Executive Director and Finance Vice Chair
- Working with the Executive Director and Finance Vice Chair, prepare the budget and manage the forecasting processes, providing insights and recommendations to the board and Finance Committee.
- Monitor cash flow, financial performance, and key financial metrics, identifying areas for improvement.
- Assist with annual audit and review process.
- Review and reconcile bank statements.
- Prepare, remit, and collect invoices on behalf of the organization.
- Prepare and process payroll in conjunction with the appropriate staff or board members.
- Ensure compliance with all financial regulations and reporting requirements.
- Collaborate with the staff, board and committees to provide financial insights and support for business decisions.
- Support the USA Swimming membership registration process for athlete and non-athlete members
- Follow through on post-meet process submissions including meet results and meet financials and reconcile that all meets previously sanctioned are submitted in a timely manner
- Demonstrate a strong commitment to customer service by ensuring the needs of our members are consistently met
- Develop and refine a deep knowledge of the sport of the swimming
- Manage any additional assigned projects such as event planning, process improvements or communications to the LSC membership and board
- Reconcile and report upon assigned processes and activities on a regular basis
- Establish and maintain a high level of credibility and manage strong working relationships with LSC Board members, Clubs, Members and volunteers
- Perform any other duties needed to help drive to our Vision, fulfill our Mission, and abide by our Organization’s Values
Qualifications:
- Bachelor’s degree or Associate’s degree in Finance, Accounting, or a related field.
- Proven experience as a bookkeeper, accountant or similar role, with a strong track record of financial management and strategic planning.
- In-depth knowledge of nonprofit finance and accounting principles, and financial regulations.
- Excellent analytical and problem-solving skills, with the ability to interpret complex financial data.
- Strong work ethic and communication skills, with the ability to influence and collaborate with volunteer board members and paid staff.
- Proficiency in financial software and tools, such as MS Excel and QuickBooks.
- Ability to work part-time, with flexibility in scheduling to accommodate business needs.
- Ability to effectively communicate and strong interpersonal skills, including ability to manage communications and working relationships within the organization and a customer service mindset
- Demonstrated ability to be flexible, manage multiple demands and meet deadlines; be detailed and organized
Working Hours:
- Part-time, approximately 25-30 hours per week, with flexibility in scheduling.
Compensation:
- Competitive salary and benefits including 401K Match, commensurate with experience.
Application Process:
- Interested candidates should submit their resume and cover letter to [email protected] by January 31, 2025. Resumes will be reviewed and qualified candidates will be asked to provide references and schedule interviews.
How to Apply
Interested candidates should submit their resume and cover letter to [email protected] by January 31, 2025. Resumes will be reviewed and qualified candidates will be asked to provide references and schedule interviews.
