Full Time Head Age Group Coach/Administrative Manager

Applications due 09/19/19

Job Description:

Location: 651 Delaware Avenue, Buffalo, NY, USA

Head Age Group Coach/Administrative Manager
The Buffalo City Swim Racers is in search of an Administrative Manager to assist with administrative operations of our swim club. This organization has both Learn to Swim and Competitive Swim programs. We’re looking for a highly organized and efficient professional with administrative experience and a basic understanding of swim clubs, though we are willing to provide in-house training. The successful candidate will provide assistance with all administrative activity, including those in accounting and customer service. BCSR is looking for an individual who is comfortable working on tasks both independently or with employees and/or leadership and who can contribute to the overall improvement of our club’s efficiency and productivity metrics.

The selected candidate will be required to pass a USA Swimming Background Check, Athlete Protection Training and adhere to all USA Swimming and USOC Safe Sport protocols.

Responsibilities Include:

• With input of club management conduct semi-annual evaluations of personnel and provide guidance
about potential improvements in each employee’s performance
• Serve as the liaison between membership, club management and the Board, communicating needs and
concerns so they can be handled expeditiously
• Implement customer service standards and evaluate employees based on their ability to meet those
• Provide oversight as Club Safe Sport Coordinator
• Maintenance to all aspects of the Club including but not limited to Content Management Systems,
website, social media, etc
• Assist the Business Manager in grant writing/fundraising
• Coordinate calendars for staff, practices, meetings and events
• Write monthly reports and a newsletter column for the web site
• Attends all staff meetings and board meetings on request
• Verify all required employee certifications and maintain staff records
• Forward inquires to appropriate leadership
• Pending approval of the Executive Director, place supply orders on behalf of the organization

Coaching Aspects
• Writes workouts a week at a time, one week in advance
• Keeps a neat and organized workout log available for inspection by the head coach at any time
• Keeps daily attendance
• Arrives 15 minutes early for all workouts and begins workouts on time
• Wears team issued gear and maintains an overall professional manner
• Workout design includes a researched dryland program which is age and skill appropriate
• Creates workouts designed to develop swimmer for the next group
• Helps swimmers set performance goals
• Helps swimmers set outcome goals
• Includes quality stroke work as part of the workout plan
• Maintains control of all swimmers in workout
• Has authority to dismiss a swimmer temporarily-contacts head coach as soon as possible
• Supervises locker room before and after practices

Swim Meets
• Selects individual’s meet events and reviews with each swimmer
• Recommends individual’s meet schedule (with parent approval)
• Has prompt attendance on all scheduled meet days-15 minutes prior to warm-up time
• Structures individual and group warm-ups and ensure safety that complies with USA Swimming warm-up
• Attends pertinent meetings at all meets
• Wears team colors and maintains a neat appearance
• Speaks to each swimmer before and after each event
• Observes all swims
• Records split times for all swims

• Supports Head Coach/ Executive Director and team policies
• Conducts himself/herself with the highest moral and ethical standards
• Follows the chain of command starting with the head coach to board president to board of directors
• Establishes an environment that fosters positive team attitudes, encourages self-discipline,
sportsmanship and responsibility
• Promotes the organization
• Maintains current USA Swimming coach membership including completion of all required safety
• Maintains full compliance with USA Swimming Code of Conduct
• Positive role model to athletes
• Seek and attend educational opportunities offered by the organization or beyond

• Proven track record of on-boarding, training and motivating administrative employees
• Excellent communication, time management, leadership and employee development skills
• Documented computer skills- Microsoft Office, Quickbooks

• A valid driver’s license and use of a vehicle for travel between sites
• Prior management experience
• Lifeguard Instructor certified
• Knowledge and working experience with athletic programs and teams
• Grant writing experience
• Experience with social media, website support, Hytek Team Manager software and Team Unify software

SALARY: Commensurate with experience

How to Apply

Cover letter, resume and references can be sent to:

Buffalo City Swim Racers
Attn: Executive Director
651 Delaware Avenue
Buffalo, NY 14202
[email protected]

Contact Information

Michael F. Switalski

Buffalo City Swim Racers
Attn: Executive Director
651 Delaware Avenue Suite 144
Buffalo, NY 14202

phone: 716-359-4729

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