New Trier Aquatics – Director of Operations

Applications due 02/20/18

Job Description:


The Director of Operations (DO) is directly responsible for Club day-to-day duties and functions. This individual is part of the Executive Coaching team and is expected to be a vital component of the long term stability and programming of New Trier Aquatics. Enthusiasm for the sport of swimming as a community-driven program is essential to success in this position. Coaching responsibilities will be defined based on the best fit within the program and for the candidate but will be expected on a full-time basis.

Essential Duties and Responsibilities:

Membership Management Recruitment and Retention:

  • Creating and Monitoring Club Retention (August and March)
  • Management of Group and Club Size – assisted by Club Administrator
  • Applying Meet/Event Billing (Monthly)

Meet Operations:

  • Submitting applicable forms for Sanctioning of Hosted Meets
  • Creation and Management of Meets/Events
  • Submission of Meet Entries (per deadlines)
  • Creation and Publication of Meet Schedule (seasonal)

Supplemental Duties and Responsibilities:

Assist the Head Coach

– Provide statistical analysis of growth and retention within the program

– Build & Maintain Relationships with community partners

– Provide consistent and regular billing of competitions and dues as well as regular dues invoicing

Assist the Director of Personnel

– Coordinate and Allocate Pool space for practice schedules
– Enforce Facility Guidelines and create EAPs as needed

– Provide support for staff scheduling within the context of team mission

Assist the Director of Sports Performance

– Maintain and update equipment and technology as per necessary

– Develop & Implement unique and effective competitions for maximum

– Coordinate group sizes as it relates to performance & assists with placement/movement


Bachelor’s degree (BA/BS) or equivalent education from a four-year college and a minimum of five years related experience in a leadership position.

Recommended Education
Masters/Advanced Degree from a accredited institution of higher learning
10+ Years related experience in a lead coaching and administrative position


USA Swimming Member in good standing (Non-Athlete)

Recommended Certifications
ASCA Level II Certified; Level V Education (Administration)
Competitive Swimming/Water Polo Experience
American Red Cross LGTI
USWP certified administrator

Essential Skills and Knowledge:

To be successful in this job, an individual must be well organized and driven with strong communication skills.

Proficiency in Microsoft Office, TeamUnify, and Swim Meet Systems (IST, Colorado, etc.) is expected. 

Demonstrated expertise in running and managing meets is a large part of the job responsibility 
Enthusiasm for new and different solutions to common problems
Ability to work between many facets of aquatic programming – Water Polo, Masters, Diving and look for new ways we can serve our community through aquatics.


Compensation is commensurate with experience.

How to Apply

Date Open: January 15, 2018
Closing Date for Applications:  February 20, 2018

Anticipated Start Date: April 1, 2018

Please send cover letter, resume & two references to [email protected]

Contact Information

Alexis Keto


phone: 303-619-8587

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