Job Description:
Date posted: January 15, 2026
Location: Remote
LSC Office Administrator
The LSC Office Administrator will maintain accurate daily financial records,
manage accounts payable and receivable, oversee payroll and bank
reconciliations, produce basic financial reports, assist with all registrations,
and handle the sanctioning process. They should be organized, attentive to
details, with the ability to handle multiple priorities at one time,
self-motivated, self-directed, and able to work with a broad range of people.
The ideal candidate would have all or most of the following:
• Bachelor’s Degree
• Skilled in the use of MS Office products, SWIMS 3.0, Team Unify,
QuickBooks, or the capacity to learn new software quickly
• Experience with a non-profit or business management experience is a
plus
• Cannot be affiliated with, registered with, nor work for a USA Swimming
club.
• Cooperates and coordinates with others; anticipates effect his/her
decisions will have on other areas; is willing to offer and
accept assistance; is approachable when help is needed and offers it
easily; is comfortable, productive, and effective when working in
group situations; projects a positive image.
• Takes responsibility for his/her own actions and decisions; fosters
innovation, development, and implementation of new
approaches; promotes an atmosphere conducive to others growth and
learning.
• Is efficient in handling administrative functions using available
resources.
How to Apply
LSC Office Administrator
The LSC Office Administrator will maintain accurate daily financial records,
manage accounts payable and receivable, oversee payroll and bank
reconciliations, produce basic financial reports, assist with all registrations,
and handle the sanctioning process. They should be organized, attentive to
details, with the ability to handle multiple priorities at one time,
self-motivated, self-directed, and able to work with a broad range of people.
The ideal candidate would have all or most of the following:
• Bachelor’s Degree
• Skilled in the use of MS Office products, SWIMS 3.0, Team Unify,
QuickBooks, or the capacity to learn new software quickly
• Experience with a non-profit or business management experience is a
plus
• Cannot be affiliated with, registered with, nor work for a USA Swimming
club.
• Cooperates and coordinates with others; anticipates effect his/her
decisions will have on other areas; is willing to offer and
accept assistance; is approachable when help is needed and offers it
easily; is comfortable, productive, and effective when working in
group situations; projects a positive image.
• Takes responsibility for his/her own actions and decisions; fosters
innovation, development, and implementation of new
approaches; promotes an atmosphere conducive to others growth and
learning.
• Is efficient in handling administrative functions using available
resources.
Job Description:
• Part-time position (20-25 hours per week) ability to work remotely
• Salary – $18 to $22 per hour based on experience and qualification
• Perform duties as outlined
• Perform duties in conformance with South Carolina Swimming and USA
Swimming regulations and procedures
• Perform duties in support of the South Carolina Swimming’s mission,
vision and core values
• Reports to the General Chair and the Board of Directors.
• Attends workshops and conferences pertinent to South Carolina
Swimming
Responsibilities and Duties include but are not limited
to:
• Data Entry and Maintenance: Keeping financial records updated and
organized.
• Categorization: Classifying expenses and revenues correctly.
• Month-End Close: Completing tasks like reconciliations and trial
balances.
• Software Use: Proficiently using QuickBooks.
• Liaising with Accountants: Providing necessary records for tax filing and
complex analysis.
• Financial: Assist in keeping the records and filings of the organization
current and assist in the financial reviews of the LSC as requested by
the Finance Vice‐Chair and Treasurer.
• Registration: Be entirely familiar with the process, stay informed about
changes to the process, and serve as the Registrar. Instruct on SWIMS
3.0 process and manage registrations as necessary including members
and clubs out of compliance, ensure that all Club and LSC Boards of
Directors and LSC committee members are current in their USA
Swimming memberships, process athlete transfers and provide monthly
billing information, and collect and always maintain a current listing of
Clubs.
• Meet Sanctions: process pre-meet and post-meet reconciliations
including registrations and times, upload meet results into SWIMS,
correct all errors and assess and issue fines.
• Fiscal Management: Prepare invoices for outstanding registration fees,
meet fees, fines or money due to South Carolina Swimming, process payments for transfers/club registrations, special events, Zones,
apparel, maintain electronic and Hard Copy filing systems, maintain and
oversee office specific LSC credit card use, communicate with LSC
Treasurer for payment of electronic invoices, supply Treasurer with all
Hard Copy receipts or stubs, assist Treasurer in preparation of
Treasurer’s report for HOD/BOD meetings, support budgeting and
bookkeeping procedures including invoicing and budget tracking as
requested by Treasurer, oversee and monitor all reimbursement
programs
• Website and Information Management: Update and keep current
documents, links, calendar, news, etc. Ensure the website is visually
pleasing and up to date.
• Outreach: Monitor and review outreach requests. Ensure eligibility of
athletes for reimbursement.
• Board Support: Provide support of board initiatives through analyzation
of current and historical data, prepare reports and summaries for board
meetings, and assist the board in serving the membership in pursuit of
the mission, vision and core values of the organization.
Please apply to [email protected] with your resume as
well as a brief cover letter outlining your interest in the role as well as any
relevant swimming or non profit experience.
Contact Information
